Commercial Property Manager
The Commercial Property Manager is responsible for the day to day operations of assigned properties including responsibility for the condition of the asset, the financial results, aligning the operation with the owner’s objectives, working with tenants and brokers and complying with company policy.
Nature of Position
This position is located in our corporate office but includes significant travel to properties. The position is typically Monday-Friday but can involve other days and hours. The position participates in a rotating on-call schedule.The ability to communicate verbally on the phone and face to face is constant. The ability to speak, read, understand and write English is constant. The ability to sit, stand, walk and drive a vehicle is frequent. The ability to lift 30 lbs. is occasional.
Responsibilities and Duties
Manages assigned properties in accordance with the respective Property Management Agreements and Department Policies and Procedures.
Inspects assigned property in accordance with departmental procedure, identifies any physical plant deficiencies and corrects the deficiency in accordance with budgeted guidelines, established property standards and ownership approval.
Collects all base rent, expense pass through billings and percentage rent as dictated by the lease agreement.
Follows up on late rent payments; issues late notices, negotiates payment plans with delinquent tenants, initiates collection proceedings as needed.
Maintains operating expenses within budgeted allowances.
Maintains accurate and complete system data to include insurance information, property information sheets, site plans, building inventory spreadsheets, etc.
Bids and negotiates maintenance agreements with contractors for the upkeep of the property.
Oversees maintenance, contractors, and vendors according to the approved annual operating budget.
Reviews, codes to proper accounting line items and approve all invoices.
Prepares annual operating budgets for assigned properties.
Reviews monthly operating statements and prepares variance reports for submission to the respective Clients.
Interfaces with ownership, property tenants, the leasing and accounting departments, as well as various contractors to insure the effective operation of the property.
Possesses the ability to present information in a clear and concise manner, both written and orally.
Identify, establish and manage contact with Tenant’s representative.
Other duties as required.
On call for one week each month.
Qualifications and Skills
Project management experience, particularly in construction or commercial real estate, preferred.
Some knowledge of real estate principles.
Knowledge of general business management practices and principles.
Valid Driver’s License and up-to-date private auto collision and liability insurance.
Must be able to operate in Windows environment proficiently.
Ability to learn specific property management software.
High proficiency in MS Word and MS Excel software to meet reporting, correspondence and budgeting needs as defined above.
Ability to send e-mail and retrieve Internet information.
Must have excellent communication skills.Must be able to type 40wpm.
Must be able to interact well with the public.